School Violence Prevention Coordinator

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School Violence Prevention Coordinator

Salary

$27,600.00 - $30,000.00 Annually

Location

Denver Metro, CO

Job Type

Part Time

Job Number

00741-ProgAsI-SL-0324

Department

Department of Education

Division

Student Learning

Opening Date

04/26/2024

Closing Date

5/13/2024 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

Recruitment@cde.state.co.us

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

Primary Physical Work Address

Downtown/Denver Metro/Eligible for a hybrid (office/remote) work environment.* Requires a fully remote work environment. Required to report to the work location.**

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

This position is only open to current Residents of Colorado.

Incumbent will be required to complete work for CDE within Colorado.

This role is a part time role, expectation of 20 hours per week

Colorado Department of Education – What We Do

The Colorado Department of Education (CDE) provides leadership, resources, support, and accountability to the state's 178 school districts, 1,888 schools, over 53,000 teachers, and over 3,200 administrators to help them build capacity to meet the needs of the state's approximately 905,000 public school students. In addition, CDE provides structural and administrative support to the Colorado School for the Deaf and the Blind and the Charter School Institute.

As the administrative arm of theState Board of Education (https://www.cde.state.co.us/cdeboard) , CDE is responsible for implementing state and federal education laws, disbursing state and federal funds, holding schools and districts accountable for performance, licensing all educators, and providing public transparency of performance and financial data.

CDE is a values-based agency that serves students, parents, and the general public by protecting public trust through ensuring adherence to laws, strong stewardship of public funds, and accountability for student performance.

Why Work For CDE

The work we do is rewarding and impacts the students, families, educators, and communities across Colorado. Our leadership also promotes a culture that puts families and self-care as a priority. Along with meaningful work and an environment that puts employees first, the state also offers rich benefits that intend to make us an Employer of Choice!

The following is a summary of the Full time benefits we offer- check our website for part time accruals:

• Flexible work schedules and flexible workplace options that may include flexible working hours, working from home, working in the office, and/or a hybrid working environment.

• Premier medical, dental, vision, and dependent life insurance options. All with a generous employer contribution keeping employee costs as low as possible.

• Employer paid short-term disability and life insurance

• Up to 160 hours of Paid Family Medical Leave (PFML)

• 11 paid holidays per year

• Competitive vacation and sick leave accruals

• Retirement through the Public Employees Retirement Association (PERA)www.copera.org

• Employer paid RTD Eco Pass (certain restrictions may apply)

• Paid professional development opportunities

Description of Job

Position Description

Come work for this new collaborative team that is passionate about preventing school violence through interventions across Colorado. This position's purpose is to provide program support for the Office of Learning Supports and the Preventing School Violence Grant.

Duties include

• This role will help us support the preventing school violence training and coaching for districts and schools in Colorado

• providing necessary direction and continued communication with staff regarding compliance travel reimbursements; maintain accurate records and manage communication around grant awards

• managing invoice reimbursement processes

• support event coordination;

• Support logistics at in-person training events including overseeing registration, meeting set up, training material copying, and supply procurement, editing and formatting Prevent School Violence Grant tools and communication

• work as part of the Office of Learning Supports team in conjunction with the Prevent School Violence Grant in the development and implementation of technical activities associated with virtual and in-person meetings, updating and managing the website and Online Academy as it relates to content delivery for the Prevent School Violence Grant.

Major Duties and Responsibilities:

Support Prevent School Violence Grant Project Staff

• Provides professional administrative support to the Prevent School Violence program managers including general office administrative functions such as preparing reports, surveys, travel reimbursements, materials for meetings, scheduling appointments and meetings, making travel arrangements.

• Writes/records, maintains, and disseminates meetings notes and documentation in support of weekly Prevent School Violence Grant program meetings

• Organizes and prepares regular internal virtual meetings, including arranging and securing meeting spaces, and sending and tracking invites.

• Oversee logistics and event coordination of external in-person trainings and virtual meetings via Zoom or Teams. Maintains records systems and electronic communication.

• Other duties as assigned

Grant Program Assistance

• Supports Prevent School Violence Grant program implementation.

• Assist stakeholders in understanding grant rules and requirements.

• Maintains working knowledge of grant goals, activities, outcomes, budgets, and evaluation requirements to ensure the positions make accurate daily decisions concerning the grant budget and other position requirements.

• Responsible for tracking all expenditures associated with vendors and developing ongoing working relationships so they are clear on department policies regarding c

• Provide supports for Prevent School Violence Grant program and task management for Program Managers.

• Develops and maintains databases and spreadsheets.

• Maintain website and Online Academy content related to the Prevent School Violence Grant.

• Other duties as assigned.

Virtual/In-person Meeting Management

• Provide management of the planning and execution of events, such as professional development training, focus group meetings, and community of practice events for the Prevent School Violence Grant.

• Oversees and supports virtual and in-person meetings, both internal and external for the Prevent School Violence Grant.

• Oversee logistics for Prevent School Violence Grant events including attending those events to ensure smooth operations.

• Assist Prevent School Violence Grant team members with development of statements of work for services pertaining to events.

• Develop and use online surveys to manage registrations, scheduling of events, and materials as needed.

• Ensure accuracy of materials and that they are ready for events by planning well in advance.

• Manage all invoicing and payments.

• Other duties as assigned.

Office Support

• Process employee reimbursements in a timely manner, paying close attention to detail so that payment is not delayed due to oversight or lack of information.

• Assure costs are tracked and reviewed monthly with Prevent School ViolenceGrant Program Managers.

• Actively participate in new department software, receiving training when needed.

• Maintain database of districts, schools, and other programs participating with the Prevent School Violence Grant.

• Assist with managing and maintenance of online websites and technical resources for the Prevent School Violence Grant.

• Provide materials management to team by keeping current versions available, noting when changes are needed and speaking with appropriate team member regarding changes.

• Reviewing and editing documents and tools before posting to the website.

• Be available (by being dependable showing up to work every day) to team when unexpected needs arise regarding scheduling, material needs, venue acquisitions, statements of work.

• Other duties as assigned.

Accurate Payments, Budget Management

• Work with Prevent School Violence Grant Program Managers and Office of Learning Supports Program Assistant and Director to help manage unit's budget.

• Attend and participate in regular meetings to review and account for budget variances.

• Review of required documents with attention to detail is needed for accuracy and prevents payment delays.

• Other duties as assigned.

Work Environment:

This position is eligible for a hybrid (office/remote) work environment.

• Extended hours during the evening or the weekend.

• Sedentary/Office environment.

• Required to sit, view a computer screen, and utilize a keyboard and mouse for extended periods of time.

• Required lifting, bending, stooping, pushing, walking, etc.

• Occasional travel within Denver Metro/Downtown for Meetings and across Colorado to support Training.

• A Remote (Home) office is required.

• Required to report to the work location rarely.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

MINIMUMEDUCATION ANDEXPERIENCE REQUIREMENTS:

Minimum of 8 years of related office work experience, including duties listed above.

Education may be substituted for years of experience.

QUALIFICATIONS AND CONDITIONS:

Preferred Qualifications (Preferred/Not Required):

• Strong written and verbal communication skills.

• Strong attention to detail (proofing work, spelling, grammar, formatting, etc.).

• Demonstrated ability to effectively balance quality of work and productivity expectations.

• Demonstrated ability to effectively collaborate with internal and external customers.

• Demonstrated ability to prioritize and organize work to accommodate and meet the changing needs of the department and meet deadlines.

• Demonstrated ability to take initiative and exhibit a proactive approach to work.

• Demonstrated ability to identify problems and recommend solutions prior to the standard being jeopardized.

• Demonstrate the ability to use technology effectively and efficiently and support others in its use.

• Demonstrated ability to work independently, as well as on a team.

• Ability and willingness to travel.

Conditions of Employment (Required):

• Must be willing and able to submit to the pre-screening process and pass a background check.

Supplemental Information

Complete Applications must include :

• Completed Online Application: Required - Submitted through our ATS (https://www.governmentjobs.com/careers/Colorado) .

• Cover Letter: Required - Copy and Paste into the Supplemental Questions (11,000 character limit, aprx. 3 pages)

• Resume: Required - Copy and Paste into the Supplemental Questions (11,000 character limit, aprx. 3 pages)

• Transcript: Required if using education to meet MQs - Attached to the online application and meeting requirements as described under "College Transcripts".

  College Transcripts: If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or a foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school and that a degree was conferred. Transcripts from colleges or universities outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.

Failure to submit a complete applicationas defined above by the announcement closewill result in your application being removed from consideration.

** Resumes and Cover Letters WILL NOT be reviewed for minimum qualification screening.

Email Address:

All correspondence regarding your status in the selection/examination process will be conducted via email. Include a working email address on your application; one that is checked often as time-sensitive correspondence such as exam information or notification will take place via email. Please set up your e-mail to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam-filtered email.

Appeal Rights:

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.

Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available atwww.colorado.gov/spb.

A standard appeal form is available at:https://spb.colorado.gov/. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Equity, Diversity, and Inclusion (EDI) and Equal Employment Opportunity

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, a medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Colorado Department of Education is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries tohr@cde.state.co.us.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

A cover letter and resume is required that describes how your experience aligns with the minimum qualifications and exceptional candidate section of this announcement. Resumes and cover letters must be copied & pasted in the respective Supplemental Question Box (3 pages or 11,500 character limit)without names or any contact information or PII information.Please note: The experience, education, abilities, and accomplishments listed in this announcement have been identified as critical to successful performance in this position. Your resume and cover letter should address your interest in and qualifications for this job with CDE. Please be specific and detailed in describing experience, abilities, and accomplishments as they relate to this position's requirements and major duties as described in the announcement. We recommend limiting your resume and/or cover letter to experience that is applicable to this position. Please indicate your understanding of this requirement.

02

Please copy and paste your RESUME into this question (work history only).DoNotinclude any Personally Identifiable Information (Such as your name, any contact information, or social media account information). This area has a limit of 11,500 characters (approximately 3 pages {8*5}).

03

Please copy and paste your COVER LETTER into this question.DoNotinclude any Personally Identifiable Information (Such as your name, any contact information, or social media account information). This area has a limit of 11,500 characters (approximately 3 pages {8*5}).

04

Resumes and cover letters must be uploaded as an attachment to your online application.Resumes, Cover Letters, or other required Supplemental Documentation will not be accepted after the closing date and time of the announcement. Have you uploaded and attached your resume, cover letter, and other required documentation to this application?

• Yes

• No

  05

  Please indicate your understanding that failure to submit all items listed under "Complete Applications" at the time of application may remove your application from consideration.If have not uploaded the required items, you can go back now and upload those documents before submission of this application.

• Yes

• No

  06

  Are you using substitutions to meet the minimum qualifications for the position?

• Yes

• No

  07

  If you are using substitutions to meet the minimum qualifications for the position, select which option applies to you.

• Using additional education to substitute for the required experience.

• Using additional relevant experience to substitute for the education requirement.

• Not using substitutions.

  08

  The Colorado Constitution requires that applicants for State of Colorado Classified positions be Colorado residents at the time the application is submitted. Are you a current resident of the State of Colorado who can provide proof of Colorado residency?

  09

  If you are a current or previous State of Colorado employee (including public Institutions of higher education), please provide your Employee Identification Number (EID) in order to verify your current or previous employment. Your EID begins with 997 and is nine digits long. Please do not enter your Social Security Number. If not applicable, please state "N/A".

  10

  Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position. If this does not apply to you, please put "N/A".

  11

  If you are a veteran eligible for Veteran Preference Points, a copy of your DD-214 is required to be submitted as an attachment to your online application.If you have not attached a copy of your DD214 to your application, you may go back and do so now.Have you attached a copy of your DD-214 to this application?

• N/A - I am not a veteran.

• Yes - I attached a copy of my DD-214 to this application.

• No - I am a veteran, but I do not qualify for veterans' preference.

  12

  This position iseligible for a Hybrid flex work place; the incumbent isrequired to maintain a home office within Colorado and report to the office as neededto complete the job duties of this position. Please indicate your understanding and acceptance of this requirement.

  13

  The salary range for the PART TIME ROLE listed is the department's good faith range expected to be offered. Are you willing to accept an offer in the range listed in this announcement?

• Yes.

• Maybe. I believe my knowledge and skills encompass all of the minimum qualifications, the preferred qualifications, and special requirements of the position. I have detailed this in the work experience section of the application.

  14

  If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt upload (attach) it.

• Yes

• No

  Required Question

Agency

State of Colorado

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Website

https://careers.colorado.gov/

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